Birdio

What this covers

This policy explains what information Birdio collects, why, and how you can access, change, or delete it. Birdio is a golf scoring and society management app, available at birdiogolf.co.uk and as an Android app. If anything here is unclear, contact us using the details at the bottom of this page.

Information you provide

• Account details — username, display name, email address, and password (stored as a salted hash — we never store or can see your actual password).
• Golf profile — your handicap, home course, scoring preferences, and an optional profile picture you upload.
• Round and score data — every round you record: course, scores per hole, format, and the players you played with.
• Society and tournament data — societies and tournaments you create or join, your replies to golf days, membership, messages sent within a society, and (for society organisers who opt in) financial records such as fees paid by members.
• Content you submit — problem reports, invites you send, and any messages or descriptions you enter.

Signing in with Google or Microsoft

If you choose to sign up or sign in with a Google or Microsoft account, that provider tells us your name, your email address (and whether the provider has verified it), and an account identifier that lets us recognise you next time. We never receive your Google or Microsoft password, and we don't request access to anything else in your account — no contacts, files, calendar or email.

We use this information only to create your Birdio account, sign you in, and show which sign-in methods are connected to your account. You can connect or disconnect Google and Microsoft at any time in Profile → Account → Sign-in methods; disconnecting removes the stored identifier. You can also remove Birdio's access from your Google or Microsoft account settings.

Birdio's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Sharing a round

When you choose to share a round, Birdio creates a card image of it (your display name, playing handicap, course, date and scores) and a link to a public page showing that card, so it can be previewed in apps like WhatsApp and Facebook. Anyone with the link can see the card. Nothing is shared unless you tap Share, and you can stop sharing at any time from the share screen, which deletes the link and the image. When you post to WhatsApp, Facebook or Instagram, what you post is also governed by that service's own privacy policy.

Information collected automatically

• Location — only if you use features like "Courses Near Me" or on-course yardages, and only at the moment you use them. We don't track your location in the background or store a location history.
• Device and usage information — basic technical data (like sign-in times and IP addresses in server logs) used to keep your account secure and the app running reliably.
• Push notification tokens — if you enable notifications, we store a device token so we can send round reminders and updates. You can turn this off at any time in Settings.

Cookies and local storage

Birdio keeps you signed in using a session token stored on your device (your browser's or the app's local storage), and stores some data on your device so the app works offline. During a Google or Microsoft sign-in we set one short-lived, essential security cookie that is deleted within minutes. We don't use advertising or tracking cookies.

How we use your information

To provide the app's features: recording and displaying your rounds and handicap, running societies and tournaments, sending emails and push notifications you've opted into (registration confirmations, reminders, invites), and keeping your account secure.

We do not sell your personal data, and we do not use it for advertising.

Who can see your information

• Your round scores and handicap are visible to you, and to organisers of societies you've joined (for society results and handicap tracking within that society).
• Financial/fee records are only visible to society organisers who have been specifically granted that permission, and to you for your own payments.
• Your display name and profile picture are visible to other members of societies or tournaments you share.
• Round cards you choose to share are visible to anyone with the link, until you stop sharing.
• We don't share your data with third parties for their own marketing or advertising purposes.

Third-party services we use

Birdio relies on a small number of external services to operate:

• Our hosting provider, to run the app and store data.
• An email delivery service, to send account and tournament-related emails.
• Google and Microsoft, only if you choose to sign in with them (see above).
• GolfCourseAPI, an external course database, when you search for or import a course — only course search terms are sent, no personal information.
• Map and font providers (OpenStreetMap, Mapbox, Google Fonts and the unpkg content network) — when the app loads maps, fonts or map libraries, your device requests them directly from these services, which see your IP address as part of that request.
• Umami Analytics, a privacy-friendly analytics tool. It doesn't use cookies and doesn't track you individually — it only reports aggregate figures like total visits and which pages are popular.

Data retention

We keep your data for as long as your account is active. If you delete your account (see our Data Deletion page), your personal data is removed, subject to the exceptions described there.

Your rights

You can access, correct, export, or delete your data at any time from within the app (Profile screen), or by contacting us directly. If you're in the UK or EU, this includes the rights available to you under the UK GDPR / EU GDPR, including the right to complain to the Information Commissioner's Office (ico.org.uk) or your local data protection authority.

Children

Birdio is not directed at children, and we don't knowingly collect data from anyone under 16.

Changes to this policy

If we make material changes to this policy, we'll update the date at the top of this page and, where appropriate, let you know in the app.

Contact us

Questions about this policy or your data: birdiogolf@gmail.com